Profit and cash are not the same thing — and confusing the two is how healthy-looking businesses go broke. This Donation Tracker For Nonprofit separates revenue from actual available cash, showing you the real position your business is in at any given moment.

What’s inside this Donation Tracker For Nonprofit template

• Daily, weekly, and monthly views — choose the granularity that matches your business rhythm
• Multiple account tracking — consolidate cash across several bank accounts in one total
• Tax reserve calculator — automatically sets aside a percentage of revenue for quarterly payments
• Year-on-year comparison — see whether cash flow is improving or deteriorating versus last year

How to use this Donation Tracker For Nonprofit template

1. Get access using the button above, then copy it to your Drive.
2. Set up your income categories — recurring, project-based, and occasional revenue separately.
3. Enter all fixed outgoings first so the baseline cash position is always accurate.
4. Update actuals each week as invoices are paid and bills are settled.
5. Use the variance column to understand why forecast and actual differ, and improve next month’s accuracy.

Why Google Sheets for Donation Tracker For Nonprofit?

Google Sheets gives you a cash flow forecast that updates the moment you change a number — no software refresh, no export required. Share it with your accountant and they see the same live view you do, which makes every finance conversation more productive.

Frequently asked questions

What is the difference between cash flow and profit?

Profit is revenue minus costs on paper. Cash flow is the actual money in your account. A business can be profitable but cash-flow negative if customers pay late — this template tracks the cash, not the paper profit.

How accurate will my forecast be?

As accurate as the assumptions you put in. The template includes a variance column so you can compare forecast to actual each week and improve the accuracy of future predictions over time.

Can I track multiple bank accounts?

Yes. Add a row per account and a consolidation row that sums them. The total cash position row reflects all accounts combined.