Profit and cash are not the same thing — and confusing the two is how healthy-looking businesses go broke. This Nonprofit Daily Planner separates revenue from actual available cash, showing you the real position your business is in at any given moment.

What’s inside this Nonprofit Daily Planner template

• Weekly cash in and cash out — see the real movement of money, not just profit on paper
• 30, 60, and 90-day forward forecast — know what your bank balance will be before it happens
• Accounts receivable tracker — outstanding invoices listed by due date so nothing is forgotten
• Accounts payable tracker — upcoming supplier payments planned against available cash

How to use this Nonprofit Daily Planner template

1. Get access using the button above, then copy it to your Drive.
2. Set up your income categories — recurring, project-based, and occasional revenue separately.
3. Enter all fixed outgoings first so the baseline cash position is always accurate.
4. Update actuals each week as invoices are paid and bills are settled.
5. Use the variance column to understand why forecast and actual differ, and improve next month’s accuracy.

Why Google Sheets for Nonprofit Daily Planner?

For businesses turning over under €1M, the complexity of dedicated cash flow software rarely justifies the cost. This template covers 95% of what those tools do, for free, with the added benefit that you understand every formula because you can see it.

Frequently asked questions

Can my accountant access this?

Yes. Share the Google Sheets link with view access and your accountant sees the same live forecast you do. No file sending, no version confusion.

What is the difference between cash flow and profit?

Profit is revenue minus costs on paper. Cash flow is the actual money in your account. A business can be profitable but cash-flow negative if customers pay late — this template tracks the cash, not the paper profit.

How accurate will my forecast be?

As accurate as the assumptions you put in. The template includes a variance column so you can compare forecast to actual each week and improve the accuracy of future predictions over time.