Deputy workforce research found that managers waste an average of 8 hours per week on scheduling without a system — one full working day, every week, on a problem a spreadsheet solves permanently. This Beautiful Payroll gives that day back.

What’s inside this Beautiful Payroll template

• Monthly calendar view — a full month of shifts per person on a single printable sheet
• Absence tracker — sick days, holidays, and unpaid leave recorded alongside the rota
• New employee onboarding tab — store contracts, start dates, and shift patterns in one place
• Year-to-date hours summary — total hours worked per employee from January to today

How to use this Beautiful Payroll template

1. Click above to open the template, then copy it to your Drive.
2. Set up your shift types — opening, mid, closing, and any specialist roles — in the configuration tab.
3. Enter staff availability for the week before building the schedule.
4. Assign shifts starting with the hardest-to-fill roles and working outward.
5. Review total hours per employee before finalising to catch overtime before it becomes a cost.

Why Google Sheets for Beautiful Payroll?

For teams of under 50 people, a Google Sheets schedule covers every scheduling need a dedicated rota app would solve — at no cost, with no onboarding, and with complete flexibility to add the columns your specific business requires.

Frequently asked questions

Can staff view their schedule on their phones?

Yes. Share the Google Sheets link with your team and they can view their shifts on any device. For view-only access, share with ‘Viewer’ permission so staff can see but not edit.

How do I handle shift swaps?

The template includes a swap request column. When a team member requests a change, log it in the column with the new arrangement and mark the original shift as covered.

Can I track sick days and holidays alongside the schedule?

Yes. The absence tab records all types of leave — sick days, annual leave, and unpaid absence — alongside the rota so the full attendance picture is always in one place.